Employment Opportunity – Administrative Intern

Project Overview

The Greater Madison Music City project aims to grow Greater Madison’s music ecosystem with the following goals in mind: Job creation, sustainable tourism, and inclusion across all communities and demographics. This project will lead to the identity of Madison as a Music City, emphasizing the immense cultural and economic contribution music brings to our community. Currently, the social fabric of our City is not prepared to elevate the voices of musicians of color and this was confirmed in the recent City of Madison Task Force on Equity in Music and Entertainment Report, which indicated that the number one barrier to maintaining diverse entertainment catering to patrons of color is racism. Through the Greater Madison Region Music Strategic Plan, we will identify and foster places where music made by people of color can be experienced in its full potential at music venues, theaters, cinemas, libraries, recording studios, and public gathering spaces. This will help create safe spaces for unity and understanding of diversity among all demographics. Through this project, we plan to build a music infrastructure that will allow musicians of color, and their fans, to fully participate in the local music economy with equal access to performance opportunities and professional development. Development of this music infrastructure will serve to benefit all who participate in the Greater Madison music economy to support community and economic development far beyond the local music scene.

Position Description

The ideal candidate will be highly organized, independent, skilled in problem solving, and comfortable communicating with a variety of people via phone, text, email, and social media. The ideal candidate will have a flexible schedule including some evening and weekend hours.

Job duties

  • Take notes at meetings and distribute to team members
  • Monitor email account and voicemail and respond in a timely manner
  • Facilitate meeting scheduling between team members and partners
  • Assist with social media posts and promotion of events
  • Manage event details including, but not limited to setting event dates, creating Zoom links, send invitations, send follow up emails. This will extend to in-person event details as public health requirements allow
  • Coordinate development of flyers, press releases, and other materials as necessary to promote community events and keep the community informed of ongoing activities
  • Other duties as assigned

Required Skills

  • Strong administrative skills with Google Calendar, Docs, and Sheets
  • Experience creating Power Point presentations
  • Clear and accurate writing skills for email, press releases, and other communication needs
  • Experience with Facebook, Instagram, Twitter, and other social media platforms

Preferred Skills

  • Community engagement and/or organizing
  • Web design
  • Public relations
  • Compensation

Hours and Compensation

Six month contract with opportunity to extend dependent on funding. We estimate the workload at a minimum of 20 hours per week.  Payment will be bi-monthly based on milestones achieved.

How to Apply

Email resume and cover letter including links to personal or professional social media and any websites (if available)  you have managed to by Friday

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